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Executive Assistant

Date: 
Location: 

Charlotte, NC, US

Sealed Air partners with customers to solve their most critical packaging challenges with innovative solutions that leave our world, environment, and communities better than we found them. Our portfolio of widely recognized brands includes Cryovac® food packaging and Bubble Wrap® protective packaging which respectively enable a safer, more efficient food supply chain and protect valuable goods shipped around the world. Sealed Air generated $4.7 billion in sales in 2018 and has approximately 15,500 employees who serve customers in 123 countries. To learn more, visit www.sealedair.com.

Job Description

 

The Executive Administrative Assistant will possess the ability to work efficiently and diligently in a fast-paced environment, while managing the requests of C-Level Managers and other Senior Leaders.  You must be able to work well with directors, executives and other employees.   In the role, the incumbent will require a strong sense of responsibility and a keen eye for detail.   You will be responsible for providing high-profile administrative support for Senior Leaders within the organization.  Your ability to communicate effectively with leaders and other employees and exercising confidentiality will be essential in this position.   
 

 

Responsibilities

 

  • Screening calls and managing calendars – Maintains manager’s appointments, schedules meeting.  Oversee travel arrangements and arranges conference calls.
  • Reviews and prioritizes written communications directed to the Executive and resolves matters not requiring the personal attention of the Executive.
  • Prepares routine correspondences for the Executive and assists in answering, delegating for response and follow-up, or directing to the Executive as appropriate.
  • Keep abreast of all activities, issues and operations within Sealed Air in order to effectively prioritize, coordinate, and monitor progress on requests, responses to internal and external inquiries, and projects.  Maintains tickler file for appropriate follow-up.
  • Other administrative support includes, but not limited to:  a) prepares routine reports; b) prepares/assist in annual budget; c) process and track vendor invoices, and (d) assures that office policies and procedures are maintained.
  • Assist in preparing general, statistical, and presentation correspondence; Proofreading photocopy and facsimile requests, and organize project, documentation and filing needs for the Executive.
  • Facilitate Domestic and International Travel, Meeting and Event Arrangements
  • Manage documentation and other confidential matters
  • Record, transcribe and distribute notes for meetings
  • Interact with external clients as requested
  • Provide back-up assistance for administrative team as needed

 

Qualifications


BASIC QUALIFICATIONS

  • BS degree
  • 3-5 years’ experience supporting Executive Level management
  • Proficient in Microsoft Word, Excel and Powerpoint
  • Knowledge of SAP

 

ADDITIONAL QUALIFICATIONS

  • Ability to work well within a fast-paced, varied group setting 
  • Flexible and have the ability to work extended hours when necessary
  • Superior interpersonal and presentation skills
  • Exceptional time management and organizational skills
  • Tremendous client service skills – proactive problem solving capability

 

 

Requisition id: 29738 

Relocation: No  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability or protected veteran status. Sealed Air participates in the E-Verify Program (US sites only).

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