Finance Clerk

Job Description

•    To provide financial, administrative and clerical services to the company. 
•    Performing variety of routine and accounting functions in accordance with standard procedures under general supervision.
•    Performing day to day financial transactions relating to suppliers and customers including verifying, classification, computing, posting and recording of transactions. 
•    To ensure that all supplier accounts and related records from order to payment are processed and reconciled on a monthly basis.

Responsibilities

•    Accounts payable duties - creditors reconciliations, payments and recording of financial transactions.
•    Capturing and process all invoice and credit notes into the ERP system from supporting documentation.
•    Ensure that all proper documentation is added to the supplier invoice before processing i.e: requisition signed purchase order and receipted where necessary.
•    Check that all invoices adhere to financial requirements as set out by SARS.
•    Prepare supplier reconciliations by the 20th of each month.
•    Payment schedule to be handed in by the 25th of each month.
•    Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information.
•    Ensuring that claims are paid timeously and correctly.
•    Ensure that all COD weekly payments are captured on time and submitted for payment every Wednesday. 
•    Send out proof of payments timeously to all suppliers. 
•    Maintaining the accounts payable systems to ensure complete and accurate records.
•    Maintain supplier age analysis – make sure all queries are resolved timeously.
•    Liaising with suppliers in terms of credit application, queries and statements.
•    Ensure accurate filing of all suppliers related documentation. 
      2.      Accounts Receivable duties  
•    Ensure customer invoices are reviewed and sent out in a timely manner. 
•    Ensure statement of accounts are shared with customer. 
•    Ensure accurate filing of all customers related documentation. 
•    Receipt payments timeously, verifying validity of receipt and allocating to correct debtors to ensure an accurate daily age analysis.
•    Receipting payments  accurately to ensure age analysis reflects the necessary disputes.
•    Identify which accounts are overdue and contact customers owing money.
•    Report back to management any concerns pertaining to any debtors.
•    Prepare credit applications and ensure all paperwork is complete and submitted for authorization timeously.
      3.      Administration
•    Preparation of the Audit File in terms of the supplier accounts and customer accounts 
•    Assist with all internal and external audit requirements relating to Accounts Payable and Accounts Receivable 
•    Ensure Operations Procedures and/or other communications from Management are adhered to.
•    To carry out other fair, reasonable and lawful assignments as requested by management.
•    To ensure consistent alignment to the relevant elements of the BRC and OHS. 
•    Working with colleagues to foster relationships and a culture of teamwork in line with the Business Strategy and Company Policy.

Qualifications, Skills and Knowledge

•    Degree / Diploma in or equivalent tertiary study in accounting.
•    Microsoft Office.
•    Excellent written skills and communication in English.
•    Previous experience in a related role and in the FMCG industry would be an advantage.
•    Excellent interpersonal skills.
•    Logical decision making.
•    Analytically orientated.
•    High levels of integrity and honesty.
•    Good attention to detail and high levels of accuracy.
•    Ability to identify trends.
•    Able to be firm with supplier in providing the company with complete documentation in terms of our accounts with them.
•    Ability to work under pressure and with a sense of urgency.