Executive Assistant

Position Purpose

The Executive Assistant provides timely & exemplary executive administration and support to Porirua Management and New Zealand Commercial Leadership Team.

Responsibilities

Travel/Event Management

• Primarily responsible for international travel and accommodation for all management and staff. 
• Event management including Long Service Awards Dinner, training events and staff events and other location activities

Business and Secretarial Support

• Organises set up arrangements for new staff and contributes to team induction.
• Assists management to ensure all human resource activities are efficiently carried out.
• Company correspondence and presentations as required.
• Manage office processes and procedures.

Meeting Support

• Manages all secretarial activities related to smooth, effective and efficient running of meetings as required and expected.
• Provides meetings support to managers and staff in relation to all aspects, attendance at meetings and recording meeting actions as appropriate.

Business Relationships

• Provides high levels of confidentiality, tact, diplomacy, and accuracy with all interactions with senior management in relation to sensitive work-related information.
• Builds and maintains effective working relations with all staff throughout the plant to ensure the site is perceived as efficient, friendly and approachable.
• Ensure all correspondence and tasks are responded to and actioned within deadlines.